How I Organize My Time, Thoughts, and Tasks with a Post-It To-Do Board - Mika Perry

How I Organize My Time, Thoughts, and Tasks with a Post-It To-Do Board

I love love love post-it notes for so many reasons when it comes to organizing my time, tasks, and thoughts. Why?

Why I love post-its for organizing

  • It keeps items top of mind because they are visually right there in front of you.
  • You can easily move items around in a flow chart, grid, or list without erasing or rewriting
  • They are inexpensive, flexible, and you can use them anywhere
  • It’s satisfying to move a note into the “done” section, cross it off, or toss when you are done with the task
  • It’s easy to color code categories
  • They are kinda fun! (If you are a pen-and-paper stationary type person, you get it, right??)

3 ways I have used post-its to organize my time, thought, and tasks,

I did a solo episode on the Good To Be Home Podcast talking all about post-its (you can click the image above to listen!) But never did a blog post, so here’s a little summary of how I’ve used post-it notes to organize my time, thoughts, and tasks.

 

To collaborate and brainstorm with others

When I had a content assistant, she and I would list out all our ideas for blog and social media content, podcast episodes, podcast interviews, speaking engagements, and collaborations using post-its on a giant blank wall in my office I had at our company, Design Pickle. I had these categories listed at the top of each column, and then we would stick on ideas and what we needed to to underneath them. I also had a “done” section on the wall, where we would move the completed items, like every time I spoke at an event or had a specific guest on the podcast. It was SUUUPER satisfying to move those notes to the “done” section. Just something about it!

 

To outline projects and workflows

I used post-its to outline my online courses, laying out each module and listing out what would be covered in each and which worksheets and printouts would go with them. I also used post-its to layout my email sequences for new subscribers and online course students. When I was putting together the Declutter Your Motherhood workshop year, how did I keep track of sponsors, tasks, food and beverage, workbook content, decor, and deadlines? You guessed it : post-its.

 

To keep me accountable in my short-and long-term goals

This is the most current iteration of my use of post-its, where I have categories like what I need to do this week, this month, books I want to read, and blog posts I want to write. Again, I don’t have every single to-do item listed on here; it is my most urgent tasks OR the ones that don’t have a timeline necessarily but I don’t want to forget. It makes everything visual, which helps me remember!

 

My newest, more “green” way to use post-its

The only downside I can think of when it comes to organizing with post-its is that you end up going through a bunch, which may not be the most sustainable or eco-friendly. One day on Pinterest (btw, I post there often so come and pin with me!) I came across this post and was super intrigued and inspired. I took a look to my left and saw my glass-paned french door to out home office and boom! A new project was born.

The main premise is that it uses post-its to make a grid or list like I have been using them – BUT by using them more as a template behind glass. This way you can write “on” the post-it (with a dry erase marker) and then erase and essentially reuse that post-it note again.

I chose the categories “today, this week, this month, blog posts, books.” It combines regular tasks with more long-term goals and things I want to work on. I don’t write on the “today” part every day. But whenever I have a day where I either feel overwhelmed or have a day open to tackle a bunch things, it’s helpful to see it and cross items off. For the longer term blog posts and books, it keeps things I want to do (but don’t necessarily have a deadline) that I want to keep visible and therefore top-of-mind.

This board gives me the ease and flexibility of post-its, without the waste. It was super easy to do!

 

 

How to make your own reusable “post-it board”

  1. If you’re lucky like I was, you can use a glass-paneled door like mine in my home office. If you don’t, you can use any picture frame you’d like! These picture frames are my favorite and I use them all over our house. Affordable, modern, and pretty!
  2. Place the sticky notes on the BACK side of the glass. Or, onto the back board of the picture frame behind the glass.
  3. Use any grid configuration you’d like depending on how many categories and tasks you want to have up.
  4. I suggest using a different sticky note color for the category names and another color for the tasks below. Get as colorful or as neutral as you’d like.
  5. Write the categories (like “this week” “client projects” “kids” etc.) onto the sticky notes themselves. Place them on the grid. This way, you don’t have to rewrite those every time.
  6. Place the glass on top of the frame and assemble the frame and mount it. Or you can lean it against a wall and counter or desk.
  7. Write each task onto the glass using a dry erase marker. Cross off, or wipe off as you complete them! Notice that the category headings don’t wipe off, because they are behind the glass 🙂

 

S H O P  T H E  P O S T

 

 

 

Let me know if you have any questions or end up using this idea!

Happy to-do-ing 😉

xo,

Mika

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13 Responses
  • Lola
    September 27, 2020

    Brilliant! Thank you for sharing this insight, honestly motovated to organize my life!

    • Cheryl
      September 28, 2020

      Thanks for your idea. I have oodles of Post -it notes and now a way to use them and keep track of my goals.

      • Mika Perry
        September 28, 2020

        Absolutely! There’s lots of flexibility and variation you can test out to see what works best for you, but using them as a visual way to organize goals has been really helpful for me! xo

    • Mika Perry
      September 28, 2020

      Oh yay! That makes me so happy to hear! xo

  • Elisabeth
    September 27, 2020

    Such a cool idea to reuse the post it notes. I wouldn’t have thought of that on my own so thank you for sharing with us!

    • Mika Perry
      September 28, 2020

      Absolutely, thanks for reading, Elisabeth!

  • Lisa Lewis
    September 27, 2020

    Thanks for these tips!! I do really miss your weekly podcast 🙁

    • Mika Perry
      September 28, 2020

      Aw, thank you Lisa! I do miss doing them 🙂 xo

  • jenny
    September 28, 2020

    What a great idea! Thanks for sharing

  • Willie
    September 28, 2020

    Remember the stationery that you write on has an E like the word letter!

    • Mika Perry
      September 28, 2020

      I have never heard that reminder before! Maybe because English is my second language 😉

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