I love love love post-it notes for so many reasons when it comes to organizing my time, tasks, and thoughts. Why?
Why I love post-its for organizing
- It keeps items top of mind because they are visually right there in front of you.
- You can easily move items around in a flow chart, grid, or list without erasing or rewriting
- They are inexpensive, flexible, and you can use them anywhere
- It’s satisfying to move a note into the “done” section, cross it off, or toss when you are done with the task
- It’s easy to color code categories
- They are kinda fun! (If you are a pen-and-paper stationary type person, you get it, right??)
3 ways I have used post-its to organize my time, thought, and tasks,
I did a solo episode on the Good To Be Home Podcast talking all about post-its (you can click the image above to listen!) But never did a blog post, so here’s a little summary of how I’ve used post-it notes to organize my time, thoughts, and tasks.
To collaborate and brainstorm with others
When I had a content assistant, she and I would list out all our ideas for blog and social media content, podcast episodes, podcast interviews, speaking engagements, and collaborations using post-its on a giant blank wall in my office I had at our company, Design Pickle. I had these categories listed at the top of each column, and then we would stick on ideas and what we needed to to underneath them. I also had a “done” section on the wall, where we would move the completed items, like every time I spoke at an event or had a specific guest on the podcast. It was SUUUPER satisfying to move those notes to the “done” section. Just something about it!
To outline projects and workflows
I used post-its to outline my online courses, laying out each module and listing out what would be covered in each and which worksheets and printouts would go with them. I also used post-its to layout my email sequences for new subscribers and online course students. When I was putting together the Declutter Your Motherhood workshop year, how did I keep track of sponsors, tasks, food and beverage, workbook content, decor, and deadlines? You guessed it : post-its.
To keep me accountable in my short-and long-term goals
This is the most current iteration of my use of post-its, where I have categories like what I need to do this week, this month, books I want to read, and blog posts I want to write. Again, I don’t have every single to-do item listed on here; it is my most urgent tasks OR the ones that don’t have a timeline necessarily but I don’t want to forget. It makes everything visual, which helps me remember!
My newest, more “green” way to use post-its
The only downside I can think of when it comes to organizing with post-its is that you end up going through a bunch, which may not be the most sustainable or eco-friendly. One day on Pinterest (btw, I post there often so come and pin with me!) I came across this post and was super intrigued and inspired. I took a look to my left and saw my glass-paned french door to out home office and boom! A new project was born.
The main premise is that it uses post-its to make a grid or list like I have been using them – BUT by using them more as a template behind glass. This way you can write “on” the post-it (with a dry erase marker) and then erase and essentially reuse that post-it note again.
I chose the categories “today, this week, this month, blog posts, books.” It combines regular tasks with more long-term goals and things I want to work on. I don’t write on the “today” part every day. But whenever I have a day where I either feel overwhelmed or have a day open to tackle a bunch things, it’s helpful to see it and cross items off. For the longer term blog posts and books, it keeps things I want to do (but don’t necessarily have a deadline) that I want to keep visible and therefore top-of-mind.
This board gives me the ease and flexibility of post-its, without the waste. It was super easy to do!
How to make your own reusable “post-it board”
- If you’re lucky like I was, you can use a glass-paneled door like mine in my home office. If you don’t, you can use any picture frame you’d like! These picture frames are my favorite and I use them all over our house. Affordable, modern, and pretty!
- Place the sticky notes on the BACK side of the glass. Or, onto the back board of the picture frame behind the glass.
- Use any grid configuration you’d like depending on how many categories and tasks you want to have up.
- I suggest using a different sticky note color for the category names and another color for the tasks below. Get as colorful or as neutral as you’d like.
- Write the categories (like “this week” “client projects” “kids” etc.) onto the sticky notes themselves. Place them on the grid. This way, you don’t have to rewrite those every time.
- Place the glass on top of the frame and assemble the frame and mount it. Or you can lean it against a wall and counter or desk.
- Write each task onto the glass using a dry erase marker. Cross off, or wipe off as you complete them! Notice that the category headings don’t wipe off, because they are behind the glass 🙂
S H O P T H E P O S T
Let me know if you have any questions or end up using this idea!
Happy to-do-ing 😉